# Nexoria Systems Last updated: 2026-11-02 German version of this directory: https://nexoria-systems.de/llms.txt Full text of the German pages in one file, in German only: https://nexoria-systems.de/llms-full.txt Atom feed of the blog, in German: https://nexoria-systems.de/feed.xml - Company name: Nexoria Systems UG (haftungsbeschränkt) - Registered office: Im Birkenfeld 7, 65779 Kelkheim (Taunus), Hesse, Germany - European unique identifier: DEM1203.HRB12532 - VAT identification number: DE464420806 - Wikidata: https://www.wikidata.org/wiki/Q141145130 - Northdata: https://www.northdata.de/Nexoria+Systems+UG+(haftungsbeschränkt),+Kelkheim - LinkedIn: https://www.linkedin.com/company/nexoria-systems-de - YouTube: https://www.youtube.com/@Nexoriasystems - Instagram: https://www.instagram.com/nexoria.ki/ - GitHub: https://github.com/nexoria-systems Not to be confused with Nexoria21 GmbH, Nexora Systems UG, Nexora Systems, Nexoria UG (haftungsbeschränkt) in Berlin, nexoria.org, nexoria.ai, nexora-systems.com, Nexoria Techworks or Nexoria Group. None of these companies is affiliated with Nexoria Systems. Plans and pricing: All prices are net, plus statutory VAT. The offer is aimed exclusively at business customers within the meaning of Section 14 of the German Civil Code (BGB). - Nexoria Base: €29 per user per month. Includes 15 million Nexoria tokens per user per month and 10 GB of storage per company. - Nexoria Pro: €299 per month with five users included. Includes 20 million Nexoria tokens per user per month and 20 GB of storage per company. Each additional user €20 per month. - Definition of a user: One user corresponds to one device. The same user cannot be used on several devices at the same time. - Nexoria Enterprise: On request, tailored to your organisation. Token and storage packages are defined individually. - Mail + Meet costs €19 on the Base plan and €9 on the Pro plan per user per month. - Additional storage: €1.00 per GB per month above the included allowance, by source bytes. - VoiceBot Starter: €249 per bot per month with 500 included minutes. Each additional minute costs €0.35. - VoiceBot Business: €449 per bot per month with 1,000 included minutes. Each additional minute costs €0.29. - VoiceBot Enterprise: €699 per bot per month with 2,000 included minutes. Each additional minute costs €0.25. - VoiceBot terms: The VoiceBot is an add-on; a Nexoria subscription is required to book it. Customers with Nexoria Pro receive a 10% discount on all VoiceBots. There is no setup fee, and billing is by the minute. - Setup: For the setup, initial import and indexing of larger data sets, you receive an individual quote based on the work required, tailored to the volume and structure of your data. - Terms: The contract runs for an indefinite period and can be cancelled by either party at the end of any billing month; there is no minimum term. The smallest bookable quantity on the Base plan is one user; the Pro plan includes 5 users. The applicable terms are set out in the General terms, § 4 and § 6: https://nexoria-systems.de/legal/agb - Nexoria tokens: When an allowance is used up, you choose automatic or manual top-ups. Without a top-up, new AI requests or uploads are paused. Document search keeps working and does not consume Nexoria tokens. This overview does not state a binding price for additional Nexoria tokens. Contact: - Website: https://nexoria-systems.de - Email: info@nexoria-systems.de - Business hours: Monday to Friday, 9:00 to 17:00 - Legal form: Nexoria Systems UG (haftungsbeschränkt) - VAT ID: DE464420806 ## Trades and business succession - [AI for the trades office: documents and workflows | Nexoria](https://nexoria-systems.de/en/loesungen/handwerk): Prepare jobs in the trade business office with suitable documents. Nexoria connects document search, work notes and tasks for your next call-out. - [Business succession: pass on operational knowledge | Nexoria](https://nexoria-systems.de/en/loesungen/unternehmensnachfolge): Document operational knowledge before the handover. After the takeover, find processes and documents with Nex and maintain the knowledge as a team. ## Product - [Product: company knowledge with AI in one place | Nexoria](https://nexoria-systems.de/en/produkt): Nexoria turns your files into company knowledge that you query with Nex in natural language. Office apps, workspaces and add-ons build on this. - [Nex: the AI assistant for your company knowledge | Nexoria](https://nexoria-systems.de/en/produkt/nex): Nex answers questions from the workspace's indexed company knowledge, cites the sources and sees only what the user asking is allowed to see anyway. - [Documents and presentations in the Nex AI chat | Nexoria](https://nexoria-systems.de/en/produkt/docstudio): In the AI chat, Nex creates presentations as .pptx, reports as PDF and document comparisons from shared content, with a reference to the document and page. - [Nexoria Drive: Storage with indexed content](https://nexoria-systems.de/en/produkt/drive): Nexoria Drive stores files as a drive in Windows File Explorer and indexes shared content for document search and the AI assistant Nex. - [Document search: semantic, with source citations | Nexoria](https://nexoria-systems.de/en/produkt/dokumentensuche): Document search finds company documents by meaning rather than by character string, cites the source for every result and does not consume Nexoria tokens. - [Nexoria Office: Doc, Calc and Slides](https://nexoria-systems.de/en/produkt/office): Doc, Calc and Slides for .docx, .xlsx and .pptx. Files in Nexoria Drive in Germany, AI answers by Mistral AI. - [Doc: Word processing for .docx files | Nexoria](https://nexoria-systems.de/en/produkt/doc): Doc is the word processor in Nexoria Office: .docx without conversion, collaborative writing, AI writing help from Nex in the sidebar. - [Calc: spreadsheets for .xlsx workbooks | Nexoria](https://nexoria-systems.de/en/produkt/calc): Calc is the spreadsheet app of Nexoria Office: .xlsx with formulas and pivot tables without conversion, collaborative editing and AI help from Nex. - [Slides: presentations in .pptx format | Nexoria](https://nexoria-systems.de/en/produkt/slides): Slides is the presentation app in Nexoria Office: .pptx without conversion, speaker notes with AI, a draft in the Nex AI chat, teamwork with live cursors. - [Workspaces: limit AI access to team documents | Nexoria](https://nexoria-systems.de/en/produkt/workspaces): How an AI accesses only the documents of specific teams: workspaces separate knowledge spaces, roles and chatbot permissions, with tenant separation. - [AI website chatbots with company knowledge | Nexoria](https://nexoria-systems.de/en/produkt/chatbots): Chatbots based on your knowledge base: answers, appointment booking and handover. Knowledge index in Germany, AI answers by Mistral AI. - [Automations: start workflows from the AI chat | Nexoria](https://nexoria-systems.de/en/produkt/automatisierungen): What Nexoria automates: tasks, appointments, transcription, text recognition and analyses, triggered in a conversation with Nex. Included in the core product. - [Speech and text recognition: transcription and OCR | Nexoria](https://nexoria-systems.de/en/produkt/audio-texterkennung): Recordings are transcribed, and scans and images are read using text recognition. The recognised text is indexed and can then be used via search and in Nex. - [Nexoria Mail: Email with Nex and company knowledge](https://nexoria-systems.de/en/produkt/mail): Add-on: connect inboxes to Nex via SMTP and IMAP, draft replies, summarise threads. €19 on Base, €9 on Pro per user per month. - [Nexoria Meet: meetings as company knowledge](https://nexoria-systems.de/en/produkt/meet): Add-on: video conferencing with live transcription, consent per participant, minutes in company knowledge. €19 on Base, €9 on Pro per user per month. - [Nexoria Agents: workflows in plain words | Nexoria](https://nexoria-systems.de/en/agents): Nexoria Agents turns a short description into a workflow that you approve. Beta from 12 November 2026 with 200 places. Reserve your place now. - [AI VoiceBot: answer calls and book appointments | Nexoria](https://nexoria-systems.de/en/voicebot): Nexoria VoiceBot answers calls, responds to questions and supports appointment booking. An overview of plans, setup and data flows. - [Interfaces: Connect data sources and systems | Nexoria](https://nexoria-systems.de/en/produkt/schnittstellen): Connect SharePoint, OneDrive, Google Drive and your own systems as knowledge sources on request. We define scope, updates and permissions for each integration. ## Pricing, security and facts - [Pricing: AI platform from €29 per user per month | Nexoria](https://nexoria-systems.de/en/preise): Base: €29 per user/month. Pro: €299/month with 5 users. Files in Germany, AI answers by Mistral AI. Mail and Meet optional. - [Security & privacy: data flows and measures | Nexoria](https://nexoria-systems.de/en/security): Files, knowledge index and search in Germany. AI answers by Mistral AI. Data flows of other services, DPA, DPIA and processing register. - [At a glance: facts for decision-makers | Nexoria](https://nexoria-systems.de/en/nexoria-at-a-glance): The key facts about Nexoria in short sentences. For IT procurement, data protection officers and security leads. No marketing clichés. - [Evaluating Nexoria: company knowledge, AI and Office](https://nexoria-systems.de/en/evaluator): Get to know Nexoria for your business: features, data processing, workspaces and personal support. Request the Evaluator Pack. ## Customer stories - [Customer stories: CSA Group and New Fire | Nexoria](https://nexoria-systems.de/en/kunden): Read how CSA Group and New Fire use Nexoria day to day: customer stories with the starting point, the components used and quotes from management. - [CSA Group: Customer story | Nexoria](https://nexoria-systems.de/en/kunden/csa-group): CSA Group uses Nexoria for VoiceBots, custom-built email automation and central company knowledge, connected to existing systems. - [New Fire GmbH: Customer story | Nexoria](https://nexoria-systems.de/en/kunden/new-fire): New Fire GmbH uses a chatbot built with the Nexoria Chatbots component and a maturity assessment platform as a custom project. Both projects are live. ## Solutions - [Solutions for company knowledge and collaboration | Nexoria](https://nexoria-systems.de/en/loesungen): Nexoria in everyday work: dedicated solutions for customer service, sales, Office, AI documents, email, team knowledge and analytics. - [AI for business: choosing tools | Nexoria](https://nexoria-systems.de/en/loesungen/ki-fuer-unternehmen): AI for business: compare types of tools, check data flows and start with your own documents. With a selection aid and concrete pilot steps. - [Customer service with AI and company knowledge | Nexoria](https://nexoria-systems.de/en/loesungen/kundenservice): Bring product information, guides and internal notes together. Your service team finds relevant sources and prepares answers with Nex. - [Sales and proposals with AI and company knowledge | Nexoria](https://nexoria-systems.de/en/loesungen/vertrieb-angebote): Prepare customer meetings, find relevant service information and use it to develop proposals and presentations in Doc, Calc and Slides. - [Office with AI: texts, spreadsheets, presentations | Nexoria](https://nexoria-systems.de/en/loesungen/office-inhalte): Write, calculate and present: Doc, Calc and Slides connect the editing of your files with Nex. Research and drafting stay close together. - [Create documents with AI: reports and slides | Nexoria](https://nexoria-systems.de/en/loesungen/dokumente-mit-ki): Create reports and presentations directly in the Nex AI chat: existing documents are the starting point, and you review the draft and put it into shape. - [Prepare email replies with AI | Nexoria](https://nexoria-systems.de/en/loesungen/e-mail-ablaeufe): Mail and Nex help you summarise, write and revise emails. Relevant company knowledge helps you prepare well-founded replies. - [Organise and find team knowledge in workspaces | Nexoria](https://nexoria-systems.de/en/loesungen/teamwissen): Organise files and collaboration in workspaces. Make stored knowledge easy to find with Nex, right where your team keeps working. - [AI analysis: spreadsheets and formulas in Calc | Nexoria](https://nexoria-systems.de/en/loesungen/auswertungen): Edit spreadsheets in Calc and use Nex to understand structures and calculations. This turns your data into a traceable analysis. - [AI knowledge management for businesses | Nexoria](https://nexoria-systems.de/en/loesungen/firmenwissen): Knowledge management in companies: make existing files findable, even in grown folder structures, with sources, access rights and a clear data flow. - [Cloud storage with AI: find files by content | Nexoria](https://nexoria-systems.de/en/loesungen/cloud-speicher-mit-ki): Cloud storage with AI: how file storage and a content index work together, which architectures exist and how to find files by content instead of file name. - [Enterprise search solutions: how to choose | Nexoria](https://nexoria-systems.de/en/loesungen/enterprise-search): Compare enterprise search solutions: check sources, permissions and costs. Explore Nexoria with a PDF example and book a demo. - [Use case examples: AI in everyday work | Nexoria](https://nexoria-systems.de/en/use-cases): Five example scenarios from German SMEs: typical problems, the path through Nexoria and what changes in the workflow. ## Industries - [AI for law firms, public authorities and SMEs | Nexoria](https://nexoria-systems.de/en/branchen): Nexoria for consultancies, SMEs, law firms and public authorities. Files and knowledge index in Germany, AI answers by Mistral AI. - [AI for consulting and advisory | Nexoria](https://nexoria-systems.de/en/branchen/beratung): Four tasks from everyday consulting and the path through Nexoria: find project knowledge, draft proposals from existing documents, separate engagements. - [AI for SMEs without an in-house IT department | Nexoria](https://nexoria-systems.de/en/branchen/mittelstand): Five tasks from everyday work in SMEs and their path through Nexoria: answer enquiries, create proposals, retain knowledge, take calls. - [AI for law firms and tax advisers | Nexoria](https://nexoria-systems.de/en/branchen/kanzleien): Four tasks from everyday law firm work and the path through Nexoria: find passages in large case files, open up old files, keep matters separate. - [AI and Office for public administration | Nexoria](https://nexoria-systems.de/en/branchen/oeffentlicher-sektor): Four tasks from everyday administration and the path through Nexoria: Office without a Microsoft account, searching directives, opening up paper files. ## Guides - [Platform guide: all tools and features | Nexoria](https://nexoria-systems.de/en/anleitung): Complete guide to the Nexoria platform. All tools, trigger words for the AI chat and concrete use case examples at a glance. - [Introducing AI knowledge search: pilot & checklist | Nexoria](https://nexoria-systems.de/en/anleitung/ki-wissenssuche-einfuehren): Try out Nexoria in your organisation: prepare documents, define test questions, check sources and access permissions. With a test log for 20 test cases. - [Knowledge transfer during staff changes | Nexoria](https://nexoria-systems.de/en/anleitung/wissen-beim-mitarbeiterwechsel-sichern): Preserve knowledge before a staff change: document tasks, sources and responsibilities, and test the handover. With a template and AI test questions. - [Knowledge management software: wiki, DMS or AI? | Nexoria](https://nexoria-systems.de/en/anleitung/wissensmanagement-software-auswaehlen): Which knowledge management software suits your company? Compare wiki, DMS and AI search: with criteria, team costs and demo. ## Templates for download - [test log with 20 test cases (German)](https://nexoria-systems.de/downloads/nexoria-ki-pilot-pruefprotokoll.md) - [Übergabevorlage (German)](https://nexoria-systems.de/downloads/nexoria-wissensuebergabe-vorlage.md) - [Auswahlcheckliste (German)](https://nexoria-systems.de/downloads/nexoria-wissensmanagement-auswahlcheckliste.md) ## Comparisons with other providers - [All comparisons: Microsoft 365, Google & AI | Nexoria](https://nexoria-systems.de/en/vergleich): Nexoria compared with office suites, AI services and knowledge platforms: features, areas of use and sources, organised by the switch you are planning. - [Microsoft 365 alternative: Office for businesses | Nexoria](https://nexoria-systems.de/en/vergleich/microsoft-365-alternative): Microsoft 365 alternative: edit DOCX, XLSX and PPTX and use company knowledge with Nex. Compare plans and book a demo. - [Microsoft Copilot alternative for businesses | Nexoria](https://nexoria-systems.de/en/vergleich/microsoft-copilot): Microsoft Copilot alternative: use Nex to answer questions about company knowledge and see document references. Nex is included. Plans and demo. - [ChatGPT Enterprise alternative: the comparison | Nexoria](https://nexoria-systems.de/en/vergleich/chatgpt-enterprise): ChatGPT Enterprise vs. Nexoria: files and search in Germany, AI answers by Mistral AI. Data protection, pricing and features. - [Google Workspace AI alternative compared | Nexoria](https://nexoria-systems.de/en/vergleich/google-workspace-ki): Google Workspace or Nexoria? Files in Germany, AI answers from Mistral AI. Office, data protection and pricing compared. - [Perplexity Enterprise alternative compared | Nexoria](https://nexoria-systems.de/en/vergleich/perplexity-enterprise): Perplexity Enterprise vs. Nexoria: AI search vs. standalone AI platform. Source citations, RAG search, data protection and pricing in detail. - [SharePoint alternative with AI: storage and search | Nexoria](https://nexoria-systems.de/en/vergleich/sharepoint-alternative): SharePoint or Nexoria? Compare document storage, semantic search and AI answers with sources. With prices and a guide for your switch. - [Notion alternative for businesses: files with AI | Nexoria](https://nexoria-systems.de/en/vergleich/notion-alternative): Notion or Nexoria? Use company knowledge in pages and databases, or files with AI. Comparison, team costs and demo for your decision. - [Confluence alternative: comparison, pricing and AI | Nexoria](https://nexoria-systems.de/en/vergleich/confluence-alternative): Confluence alternative: search documents, get answers with sources and compare team costs. Get to know Nexoria in a demo. - [Outlook alternative for businesses: Mail | Nexoria](https://nexoria-systems.de/en/vergleich/outlook-alternative): Compare Outlook and Nexoria Mail: mailbox connection, AI, calendar, data flows and additional costs. Plan the switch with a test of your mailbox. - [OneDrive alternative: files, search and AI | Nexoria](https://nexoria-systems.de/en/vergleich/onedrive-alternative): OneDrive alternative: store files and the knowledge index in Germany, find documents and use Nex with sources. Get to know Nexoria in a demo. - [Teams alternative for meetings: Meet | Nexoria](https://nexoria-systems.de/en/vergleich/teams-alternative): Teams or Nexoria Meet? Compare meetings, transcription, data flows and costs. Mail and Meet extend the Nexoria core product. - [Word alternative for businesses: Doc for .docx | Nexoria](https://nexoria-systems.de/en/vergleich/word-alternative): Assess Doc as an alternative to Word: compare DOCX files, styles, mail merges, macros and add-ins using your own documents. - [Excel alternative: edit XLSX with Calc | Nexoria](https://nexoria-systems.de/en/vergleich/excel-alternative): Edit XLSX files with formulas, charts and pivot tables in Nexoria Calc. Get to know Calc in a demo. - [PowerPoint alternative for businesses: Slides | Nexoria](https://nexoria-systems.de/en/vergleich/powerpoint-alternative): Evaluate Slides as an alternative to PowerPoint: PPTX files, templates, slide masters and presentations from existing documents in the Nex AI chat. - [Nextcloud alternative: compare operation and AI | Nexoria](https://nexoria-systems.de/en/vergleich/nextcloud-alternative): Nextcloud or Nexoria? Compare operational responsibility, AI components, access rights and costs against your needs. With sources and check questions. ## Glossary - [Glossary: company knowledge, search and data | Nexoria](https://nexoria-systems.de/en/glossar): Seven terms explained: company knowledge, AI knowledge management, enterprise search, semantic document search, RAG, data residency and data sovereignty. - [Company knowledge: definition and retention | Nexoria](https://nexoria-systems.de/en/glossar/firmenwissen): What company knowledge includes: documented content and experiential knowledge. Examples, the path to a searchable collection and a verifiable handover. - [AI knowledge management: definition and practice | Nexoria](https://nexoria-systems.de/en/glossar/ki-wissensmanagement): What AI knowledge management refers to, how it relates to ISO 30401, which tasks AI takes on and how organisation and technology work together. - [Enterprise Search: definition and architecture | Nexoria](https://nexoria-systems.de/en/glossar/enterprise-search): How enterprise search differs from web search, how connectors, index and permission checks work together and which types of system exist. - [Semantic document search: how it works | Nexoria](https://nexoria-systems.de/en/glossar/semantische-dokumentensuche): How embeddings, chunking and vector distances work, how semantic search differs from full-text search and where hybrid methods are needed. - [RAG explained: Retrieval Augmented Generation | Nexoria](https://nexoria-systems.de/en/glossar/rag): What RAG is, how retrieval and generation work together, what sources of error the architecture has and why the permission check belongs in the search step. - [Data residency: definition and distinctions | Nexoria](https://nexoria-systems.de/en/glossar/datenresidenz): What data residency means, why the GDPR prescribes no storage location, how the BSI's C5 catalogue treats it and how to check location statements. - [Data sovereignty: definition and legal situation | Nexoria](https://nexoria-systems.de/en/glossar/datensouveraenitaet): How data sovereignty differs from data residency, what role Schrems II, the CLOUD Act and FISA 702 play and how the claim can be checked in concrete terms. ## Blog - [Blog: articles on GDPR, AI and data protection | Nexoria](https://nexoria-systems.de/en/blog): Practical expert articles on GDPR-compliant AI, data protection for SMEs, European AI models and digital transformation. - [Claude Fable and the kill switch: who switches off your AI?](https://nexoria-systems.de/en/blog/claude-fable-und-der-kill-switch): A powerful US model is of little use if a foreign legal system decides on its availability. Five questions for every AI provider. - [Supreme Court ruling on the FTC: What it means for your data](https://nexoria-systems.de/en/blog/jahrhunderturteil-usa-ihre-daten): The Supreme Court places agencies that were independent for 90 years under the President's control. What this means for data held by US providers. - [The EU AI Act and where your data is stored](https://nexoria-systems.de/en/blog/eu-ai-act-wo-ihre-daten-hingehen): The EU AI Act regulates a lot, but not where your data is stored. What the law achieves and what it explicitly leaves open. - [Sovereign AI and Office: Why Europe needs both](https://nexoria-systems.de/en/blog/kein-zweiter-kniefall-souveraene-ki): Why Europe needs its own AI and its own Office, and what happens if this decision is postponed once again. - [GDPR Office with AI: the European Microsoft 365 alternative](https://nexoria-systems.de/en/blog/dsgvo-office-ki-kollaboration-microsoft-365-alternative): LibreOffice with live collaboration and AI as an alternative to Microsoft 365. How sovereign collaboration works technically. - [What eight working hours cost and what AI gives back](https://nexoria-systems.de/en/blog/stundenrechnung-mittelstand-ki-zeitersparnis): A sober calculation of where time is lost in the working day and where AI can actually give it back. - [Shadow AI: how to check data flows and AI providers properly](https://nexoria-systems.de/en/blog/schatten-ki-verkaufsargument): Assessing shadow AI: check model provider, processing region, training and retention separately. Five questions and current vendor sources. - [AI in the public sector: authorities and data protection](https://nexoria-systems.de/en/blog/ki-oeffentlicher-sektor-behoerden-dsgvo-konform): Why public authorities depend on European solutions for AI and which legal requirements are decisive. - [AI providers and privacy: A transparency check](https://nexoria-systems.de/en/blog/ki-anbieter-datenschutz-transparenz): Who really processes your data, and where can you read about it? A look at transparency in the AI industry. - [CLOUD Act and GDPR: what contracts with US providers achieve](https://nexoria-systems.de/en/blog/cloud-act-dsgvo-warum-us-vertraege-wertlos-sind): Why contractual commitments from US providers do not rule out access under US law, and what counts legally instead. - [Digital sovereignty: Europe needs its own AI models](https://nexoria-systems.de/en/blog/digitale-souveraenitaet-europa-eigene-ki-modelle): Why the question of having your own AI models is not a technical one, but one about dependency and the ability to act. - [GDPR-compliant chatbot: What you need to consider](https://nexoria-systems.de/en/blog/dsgvo-konformer-chatbot-was-unternehmen-beachten-muessen): Which requirements a chatbot must meet to run in a GDPR-compliant way, and where projects fail in practice. - [Mistral and OpenAI: the European approach to AI](https://nexoria-systems.de/en/blog/mistral-vs-openai-europaeischer-weg-der-ki): What sets Mistral apart from OpenAI beyond model quality, and why the difference is above all a legal one. - [VoiceBot and data protection: GDPR-compliant AI telephony](https://nexoria-systems.de/en/blog/voicebot-datenschutz-ki-telefonie-dsgvo-konform): What AI telephony requires under data protection law, from consent to server location, and how Nexoria implements the VoiceBot. - [RAG explained: How AI understands your documents](https://nexoria-systems.de/en/blog/rag-erklaert-ki-unternehmensdokumente-verstehen): How Retrieval Augmented Generation works and why documents do not have to go into the model. - [EU AI Act 2026: What is changing for AI users](https://nexoria-systems.de/en/blog/eu-ai-act-2026-was-sich-fuer-ki-anwender-aendert): What obligations the EU AI Act brings for companies that use AI, and when they take effect. - [AI for SMEs: 5 use cases that add value](https://nexoria-systems.de/en/blog/ki-mittelstand-5-einsatzszenarien-sofort-mehrwert): Five scenarios in which AI delivers immediate benefits for SMEs, without restructuring the existing IT landscape. - [Data protection by design in an AI platform](https://nexoria-systems.de/en/blog/datenschutz-by-design-ki-plattform-dsgvo): What it means to build in data protection from the start instead of retrofitting it, and how to recognise the difference. ## Company and press - [Nexoria Systems: Knowledge management with GDPR-compliant AI](https://nexoria-systems.de/en): Documents, emails and meetings in one place, queryable with AI, workflows automated. From €29 per user per month, Mail + Meet as an add-on. - [About us: the team behind Nexoria](https://nexoria-systems.de/en/about): Caan Grueneberg (CEO) and Christian Klever (CTO) build Nexoria, a European platform for cloud storage, company knowledge and AI. Based in Kelkheim im Taunus. - [Caan Grueneberg, Co-Founder and CEO | Nexoria](https://nexoria-systems.de/en/autor/caan-grueneberg): Profile of Caan Grueneberg: role, area of responsibility, professional profile and publications. Every detail with its source on this website. - [Christian Klever, Co-Founder and CTO | Nexoria](https://nexoria-systems.de/en/autor/christian-klever): Profile of Christian Klever: role, area of responsibility and the articles on the Nexoria blog. Every detail with its source on this website. - [Press and media kit: facts, texts and logos | Nexoria](https://nexoria-systems.de/en/presse): Nexoria Systems press kit: two company descriptions, company name, identifiers and registered office, founders, product list, logos and screenshots. - [Contact: consultation and live demo | Nexoria](https://nexoria-systems.de/en/kontakt): Contact Nexoria Systems for a consultation or live demo. Phone +49 228 84239000, Mon to Fri 9:00 to 17:00, info@nexoria-systems.de. ## Legal and compliance - [Legal notice (German)](https://nexoria-systems.de/legal/impressum) - [Datenschutzerklärung nach DSGVO (German)](https://nexoria-systems.de/legal/datenschutz) - [General terms (German)](https://nexoria-systems.de/legal/agb) - [DPA (German)](https://nexoria-systems.de/legal/avv): Data processing agreement under Art. 28 GDPR - [Terms of use (German)](https://nexoria-systems.de/legal/nutzungsbedingungen) - [DSFA-Unterlagen (German)](https://nexoria-systems.de/legal/dsfa) - [Processing register under Art. 30 GDPR (German)](https://nexoria-systems.de/legal/verzeichnis) ## Nexoria in Practice: Advertisement from Nexoria Systems (dynamic URL directory) This appendix lists only Praxis articles that have actually been published. It supplements the unchanged English directory; the full article texts are available at the respective URLs. Image and example notices are given with each article. - [Finding job documents in the skilled trades without calling the boss](https://nexoria-systems.de/en/praxis/handwerk-angebote-absprachen-finden): The boss is out and the customer asks about the quote. With a job note, a record and a clear search, your office can still provide information. Use the template straight away. Disclosure: Advertisement from Nexoria Systems. Published: 2026-10-08T10:21:52.409Z. Image note: AI-generated symbolic image. Example notice (article wording): A fictitious example: at an electrical contracting business, the quote for a kitchen renovation is in the project folder. A follow-up message mentions the socket, but not the agreed price. The customer remembers a phone call. This is exactly where it helps to bring the conversation note and the message together. A guess from memory would be of little use to the office when the next query comes in. - [Which construction plan applies and where the latest change is recorded](https://nexoria-systems.de/en/praxis/bauplan-protokollstand-im-projekt-finden): Two plan versions and an open change in the minutes. A plan index you can adopt and a short decision path help site management and project assistants. Disclosure: Advertisement from Nexoria Systems. Published: 2026-10-09T07:08:00.527Z. Image note: AI-generated symbolic image. Example notice (article wording): A fictitious example: for the routing of lines on the ground floor there is revision 03 of a plan. A change was proposed in the minutes of the last site meeting. Shortly afterwards, revision 04 arrives, without its approval status being clear to the team. Anyone who now simply selects the newest file skips the crucial check. - [Prepare vehicle handovers at the car dealership, even without the responsible salesperson](https://nexoria-systems.de/en/praxis/autohaus-kundenabsprachen-fahrzeugunterlagen-finden): Prepare vehicle handovers even when someone is absent. With a copyable handover note, clear responsibilities and findable customer agreements at the car dealership. Disclosure: Advertisement from Nexoria Systems. Published: 2026-10-11T10:37:34.910Z. Image note: AI-generated symbolic image. Example notice (article wording): A fictitious Friday morning at the car dealership: Ms Berger arrives for her vehicle handover. The salesperson is off sick. She asks whether the extra set of wheels she ordered is ready. The stand-in finds a quote and a note with the word Friday. But what has been confirmed: the purchase, the fitting or the collection? A good handover checklist answers these questions before anyone promises the customer anything. Here you will find a copyable note and a process you can use to prepare your stand-in for this. - [Find work instructions in production and recognise the right version](https://nexoria-systems.de/en/praxis/produktion-arbeitsanweisungen-pruefunterlagen-finden): Does the work instruction match the job, and is the version approved? A decision aid and four concrete search tests for your production. Disclosure: Advertisement from Nexoria Systems. Published: 2026-10-12T07:38:45.041Z. Image note: AI-generated symbolic image. Example notice (article wording): A fictitious case from production: during the final inspection of variant B, the search returns several similarly named work instructions. One belongs to variant A, another is still a draft. To find the right document, you have to answer two questions: does the document match the specific job? And is exactly this version approved for operational use? The following decision aid and a short search test show where your file storage already holds up and where the responsible specialist needs to clarify things. - [Match invoices without an order number faster and prepare approvals](https://nexoria-systems.de/en/praxis/rechnung-ohne-bestellnummer-zuordnen): Correctly match an invoice without an order number. With a decision table, a template for the clarification task and a concrete way to get started with Nexoria. Disclosure: Advertisement from Nexoria Systems. Published: 2026-10-13T08:16:17.157Z. Image note: AI-generated symbolic image. Example notice (article wording): A fictitious process from a trade business: an invoice states the material and delivery address, but no order number. The office has two similar orders. The employee adds both matches and asks the site management which project it relates to. For now, she records the reference as unclear. - [Secure employee knowledge before a departure with five handover questions](https://nexoria-systems.de/en/praxis/mitarbeiterwissen-sichern-uebergabegespraech): Secure knowledge before a staff change. Five copyable handover questions, a completed case note and a search test for the successor with Nexoria. Disclosure: Advertisement from Nexoria Systems. Published: 2026-10-14T12:51:34.688Z. Image note: AI-generated symbolic image. Example notice (article wording): The following example is fictitious. At a technical service company, there are two connection variants of a system. The model designation alone is therefore not enough for service scheduling. The previous scheduler always requested a photo before selecting parts. The case note makes her reasoning visible to the successor. - [Answer customer enquiries faster with templates and company knowledge](https://nexoria-systems.de/en/praxis/kundenanfragen-email-schneller-bearbeiten): Answer customer enquiries faster with a copyable reply template and a clear process. How SMEs can test getting started with Nexoria Mail. Disclosure: Advertisement from Nexoria Systems. Published: 2026-10-15T12:58:51.241Z. Image note: AI-generated symbolic image. Example notice (article wording): A fictitious service case: a customer writes that he needs the seal for his system again. He gives neither the model nor the component number. A general reply such as “Please send us more information” drags out the exchange. A useful query explains which detail is missing and how the customer can find it. - [Capturing delivery notes digitally: when is a scan enough?](https://nexoria-systems.de/en/praxis/lieferscheine-digital-uebernehmen-scan-oder-schnittstelle): Scan or data transfer? A documented case from the trades, a decision comparison and a checklist help SMEs reduce the retyping of delivery notes in a targeted way. Disclosure: Advertisement from Nexoria Systems. Published: 2026-10-23T08:19:04.930Z. Image note: AI-generated symbolic image. ## Optional - [Changelog: platform updates and new features | Nexoria](https://nexoria-systems.de/en/changelog): All substantial changes to the Nexoria platform. New features, improvements and security updates, transparently documented. - [Atom feed of the blog (German)](https://nexoria-systems.de/feed.xml) - [Full text of the German pages (German)](https://nexoria-systems.de/llms-full.txt)