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Nexoria Mail

Nexoria Mail: Connect your emails with Nex and your company knowledge

Connect inboxes and handle messages with AI. Add relevant attachments directly to your company knowledge.

Discover Mail

Outlook alternative · Mail client See multiple inboxes, AI assistance for messages, email rules and the phishing detection notices.

Nexoria Mail in everyday work

Read less. Reply better.

Connect your existing inboxes to Nex. Mail is available as an optional add-on.

Outlook alternative · Mail client

Handle emails with AI

Summarise a message, have it translated and review suggested replies. The demo also shows how to set up an email rule.

Connect inboxes.

Use existing accounts in one view via SMTP and IMAP.

Capture threads.

Condense long conversations into key points, open questions and next steps.

Transfer knowledge.

Save attachments directly from the message to the knowledge base.

Nexoria Mail · Inbox

Your inboxes.
One shared view.

  • Connect existing email accounts via SMTP and IMAP.
  • Manage multiple accounts in one view.
  • Bring email communication and chatbot handovers together in FlowHub.
How Nexoria Mail works

A look inside the application

This is what your new inbox looks like.

Nexoria Mail with inboxes, message view, attachments and AI actions. The screenshot uses sample data.

Nexoria Mail with inboxes, message view, attachments and AI actions. The screenshot uses sample data.

Enlarge view

Nexoria Mail · AI assistance

Understand the thread.
Prepare the reply.

  • Create draft replies in your company's tone from the request.
  • Summarise long threads with key points and open questions.
  • Translate messages while preserving the HTML layout.
View all features

Nexoria Mail · Company knowledge

Important attachments.
In the right place.

  • Add attachments directly to the knowledge base.
  • Make relevant threads and attachments accessible as company knowledge.
  • Use Mail as an optional add-on to the Nexoria platform.
Mail in everyday work

How it works

How it works

Existing inboxes are connected via SMTP and IMAP, and multiple accounts can be combined in one view. Messages are handled in FlowHub, the platform's communication area. For Gmail and Outlook, there is also an integration via the respective providers' interfaces, authorised via OAuth.

Nex works in the same window: draft replies in your company's tone, summaries of long threads with key points and open questions, translation that preserves the layout, and checks of incoming messages for signs of phishing, such as discrepancies in the reply path, similarly spelled sender domains or errors in sender verification. Attachments can be saved directly to the knowledge base.

Nexoria Mail in detail

Everything you want to know.

Nexoria Mail is an optional add-on. It connects existing inboxes to Nex via SMTP and IMAP and manages them in FlowHub. Nex drafts replies, summarises long threads, translates messages and checks incoming mail for signs of phishing. Relevant threads and attachments extend the company knowledge of the core product. Without this add-on, Nexoria remains fully usable.

Definition

What is Nexoria Mail?

Nexoria Mail connects inboxes to Nex via SMTP and IMAP and automates email workflows; relevant threads extend company knowledge.

Nexoria Mail is the email part of the Mail and Meet add-on. It is not part of the core product but is booked additionally. Functionally, it fulfils two tasks: it takes the place of the email client, and it brings the content of correspondence into the company knowledge that Nex and the Document search already use.

This order matters for understanding the platform. Without Mail, Nexoria remains a complete solution for cloud storage and AI-supported company knowledge. Mail adds a further source of knowledge; it is not a prerequisite.

Problem

The problem

In many companies, the reliable information is not in the document but in the message next to it: the commitment, the price change, the agreement on the delivery date. This body of content is separated by person, not by topic. Anyone looking for the agreement first has to know who made it.

At the same time, the inbox is where the pressure to get things done is highest: long threads, messages in foreign languages and phishing attempts in the same inbox as the customer enquiry. Anyone who keeps knowledge and processing separate does the work twice.

Nexoria solution

What this means for company knowledge

Anything that goes into the knowledge base is then subject to the same rules as any other document. It is stored in a Workspace, is indexed and can be found via document search with a source reference. An agreement from a message therefore appears in the same search as the contract it relates to.

The relationship in brief

Nexoria Mail is an additional source of company knowledge, not a second, separate system. Together with Nexoria Meet the add-on covers the two channels in which knowledge is created without anyone writing it down.

Product data

Nexoria Mail fact sheet

Product fact sheet

Nexoria Mail

Nexoria Mail connects inboxes to Nex via SMTP and IMAP and automates email workflows; relevant threads extend company knowledge.

Category
Email application with AI assistance, optional add-on
Problem
Replaces Outlook as an email client and brings the content of correspondence into your company knowledge.
Target group
Businesses; the offer is aimed at business customers within the meaning of Section 14 of the German Civil Code (BGB).
Core features
  • AI reply generation in your company's tone
  • Automatic summaries of long threads
  • Translation into any language
  • Integrated phishing protection
  • SMTP and IMAP connection
  • FlowHub for email communication
Input
Inboxes, connected via SMTP and IMAP
Output
Draft replies, thread summaries, translations and phishing assessments, plus company knowledge from relevant threads
Integration in Nexoria
Mail and Meet add-on, booked in addition to the core product. Includes FlowHub, project management, Flowboard and appointment booking.
Privacy
The connection to the Microsoft Graph API and Gmail API only takes place when the integration is active; both providers are listed with standard contractual clauses in the register under Art. 30.
Hosting
Operated on servers in Germany. With an active Gmail or Outlook integration, Google LLC and Microsoft Corp. are involved as processors, located in the USA and the EU.
Price
Mail and Meet on the Base plan: €19 per user per month; Mail and Meet on the Pro plan: €9 per user per month, net, in each case in addition to the core product
Status
Feature available. Registration and online purchase of the Base and Pro plans have been available since 15 September 2026.

Requirements

Requirements and price

  • A Nexoria core product, Base or Pro plan. Mail and Meet are booked in addition.
  • Login credentials for the existing inboxes for connection via SMTP and IMAP, or alternatively OAuth authorisation for Gmail or Outlook.
  • The Mail and Meet add-on costs €19 on the Base plan and €9 on the Pro plan per user per month. All prices are net; the offer is aimed at businesses within the meaning of Section 14 of the German Civil Code (BGB). The full terms are on the pricing page.

Processing

Data protection and infrastructure

The following information comes from the processing register. With an active Gmail or Outlook integration, Google or Microsoft, depending on the connection, is involved as a provider headquartered in the USA.

Email integration: processing and recipients involved. As of .
DetailContentSource
PurposeIntegration of email accounts (Gmail, Outlook) for communication managementProcessing register, email integration section
checked on
Data subjectsUsers of the platform as well as senders and recipients of the emailsProcessing register, email integration section
checked on
Data categoriesEmail metadata, OAuth tokens (encrypted), message previewsProcessing register, email integration section
checked on
Legal basisArt. 6(1)(b) GDPR (performance of a contract), Art. 6(1)(a) (consent via OAuth)Processing register, email integration section
checked on
RecipientsGoogle LLC (Gmail, standard contractual clauses), Microsoft Corp. (Outlook, standard contractual clauses)Processing register, email integration section
checked on
InvolvementBoth are listed as processors, located in the USA and the EU, only when the integration is active. Microsoft via the Graph API, Google via the Gmail API.Processing register, email integration section
checked on
Deletion periodWhen the user disconnects, at the latest 30 days after the end of the contractProcessing register, email integration section
checked on
EncryptionTLS 1.3 for all connections, WireGuard VPN between servers, AES-256 for OAuth tokens, daily encrypted backups with AES-256.processing register
checked on

With a connection via SMTP and IMAP, the further data flow depends on the chosen mailbox provider. Files, the knowledge index and semantic search run on dedicated servers in Germany. Nex uses Mistral AI to generate answers. Other services and enabled integrations have their own data flows; the providers involved and processing locations are listed in the security overview and the processing register.

Evidence

In Nexoria's verified Mistral organisation, the use of new API interactions for model training is disabled (account check of 26 September 2026). This setting applies to new interactions processed there. For your own optionally connected AI accounts, the settings of the respective account apply.

Source: Mistral training setting. Checked on .

Features

Specific features

  • Draft replies in your company's tone, created from the identified request in the message.
  • Summaries of long threads with key points, open questions and next steps.
  • Translation into any language, while the HTML layout of the message is preserved.
  • Checks of incoming messages for signs of phishing.
  • Connection of existing inboxes via SMTP and IMAP, multiple accounts in one view.
  • FlowHub as a shared place for email communication and chatbot handovers.
  • Saving attachments directly to the knowledge base.
  • Project management, Flowboard and appointment booking are part of the same add-on.

Where this component fits into the overall picture is shown in the component overview.

Comparison

Comparison with the conventional approach

The comparison is between categories, not specific products: an email program with separate storage, compared with an inbox whose content can flow into the same knowledge base. The product-specific comparison is at Nexoria and Outlook compared.

Traditional email client and Nexoria Mail. As of .
AspectTraditional email clientNexoria Mail
Relationship to company knowledgeSeparate content, search covers only the inboxRelevant threads and attachments extend the indexed knowledge base
AI supportUsually as a separately licensed add-onNex is part of the add-on, with no additional licence
Permissions on the resulting knowledgeMailbox permissions per personPermissions of the workspace in which the content is stored
Position in the productUsually at the core of the office suiteOptional add-on, the core product runs without it
Connecting existing accountsDepends on the vendorSMTP and IMAP, alternatively integration for Gmail and Outlook

Sources

As of

  1. Processing register under Art. 30 GDPR. Nexoria Systems UG (haftungsbeschränkt), 2026. /legal/verzeichnis Retrieved on .Source for the purpose, data subjects, data categories, legal basis, recipients and deletion period of the email integration.
  2. Regulation (EU) 2016/679, General Data Protection Regulation. Publications Office of the European Union, 2016. https://eur-lex.europa.eu/eli/reg/2016/679/oj Retrieved on .Source for Art. 6(1)(a) and (b) and for Art. 46(2)(c).
  3. Commission Implementing Decision (EU) 2021/914 on standard contractual clauses. European Commission, 2021. https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj Retrieved on .Documents what is meant by the standard contractual clauses mentioned. The clauses alone do not establish that a specific transfer is lawful.
  4. Nexoria platform pricing. Nexoria Systems UG (haftungsbeschränkt), 2026. /preise Retrieved on .Source for the terms of the Mail and Meet add-on.

As of

FAQ

Frequently asked questions about Nexoria Mail

Is Nexoria Mail included in the core product?

No. Nexoria Mail is an optional add-on and is booked together with Nexoria Meet. The core product, consisting of Nexoria Drive, Nex, document search and the Office apps, works fully without this add-on.

How much does Nexoria Mail cost?

Together, Mail and Meet cost €19 on the Base plan and €9 on the Pro plan per user per month. All prices are net and apply in addition to the core product.

Which providers are involved if I connect Gmail or Outlook?

When the integration is active, Google LLC is involved for Gmail and Microsoft Corp. for Outlook, in each case on the basis of standard contractual clauses and a data processing agreement. Both are listed by name as processors in the processing register, with the note that they are only involved when the integration is active.

What data flows with this integration?

The processing register lists email metadata, encrypted OAuth tokens and message previews. The connection is based on performance of a contract under Art. 6(1)(b) GDPR and consent via OAuth under Art. 6(1)(a). Data is deleted as soon as the user disconnects, and at the latest 30 days after the end of the contract.

Do all emails become company knowledge?

No. Relevant threads extend your company knowledge, and attachments can be saved to the knowledge base selectively. What goes there remains the users' decision and is then subject to the permissions of the respective workspace.

What else is part of the add-on besides email?

FlowHub for communication, project management, Flowboard and appointment booking, as well as Nexoria Meet with video conferencing and live transcription with Mistral.

Contact

Next step

How much the add-on will benefit you depends on how much of your reliable knowledge sits in the inbox today. We clarify this in a conversation, including whether the connection should run via SMTP and IMAP or via the provider integration.

Arrange a callTerms for Mail and Meet