Confluence alternative: wiki or work platform with AI?

Anyone looking for an alternative to or replacement for Confluence will come across three types of tools. They differ in where knowledge is created and who handles operation.

The table compares Confluence Cloud (according to Atlassian, as of 29.09.2026) with Nexoria (according to the Nexoria website, as of 29.09.2026). The numbers in square brackets refer to the sources at the end of the page.

Nexoria brings work with company knowledge together on one platform. At its core are your own knowledge store with Nexoria Drive, document search and the AI assistant Nex. On top of these come the tools your team uses to organise knowledge and put it to further use.

The core: store, find and query knowledge

• Your own knowledge store with Nexoria Drive. Your file storage, also as a drive in the familiar Windows File Explorer. Shared files become the basis for search and AI answers. More about Nexoria Drive
• Document search (Enterprise Search). You search in your own words or for exact terms and identifiers. Every result shows its source and a preview. More about document search
• Nex, the AI assistant. Nex answers questions based on the shared content of your workspace, refers to the documents used and summarises long documents. More about Nex

Building on this: organise and keep working

• Nexoria Office with Doc, Calc and Slides. Create and edit texts, spreadsheets and presentations in DOCX, XLSX and PPTX formats, right next to your body of knowledge. More about Nexoria Office
• Documents in Nex. In the Nex AI chat, you create presentations, technical reports and document comparisons from shared content and attached documents. You then continue editing the result in Slides or Doc. More about documents and presentations in the Nex AI chat
• Workspaces and permissions. Each workspace has its own knowledge base. You organise content, people and permissions by team or project, assign the roles Admin, Member or Viewer and invite external partners to Collab workspaces. A workspace's sharing permissions also apply to document search, Nex and chatbots. This lets you organise access to company knowledge to suit your teams and projects. More about Workspaces
• Text recognition (OCR) and transcription. Scans, images and audio recordings become searchable text and are thus added to your body of knowledge as well. More about speech and text recognition
• Tasks. An instruction in the chat turns into tasks and appointments, assigned to the right workspace.
• Chatbots. A chatbot answers questions on your website using shared company knowledge from the workspace it is assigned to. More about chatbots
• Configurable automations. Automations start workflows in a conversation with Nex or when an event occurs in the platform, such as a file upload. More about automations

Optional add-ons

With Nexoria Mail you connect your inboxes, handle messages with Nex and selectively add relevant attachments to your company knowledge. With Nexoria Meet you hold video conferences; if you wish, live transcription with Mistral runs alongside with the participants' consent, and you store the transcript and summary in the shared workspace. The VoiceBot takes calls, books appointments and passes on enquiries. You book Nexoria Mail and Nexoria Meet together as the Mail + Meet add-on, and the VoiceBot in addition to a Nexoria subscription: Nexoria Mail · Nexoria Meet · VoiceBot

Connect SharePoint, OneDrive and Google Drive

SharePoint, OneDrive and Google Drive can be connected as knowledge sources on request. We set up the integration depending on your environment and permissions. On request, we also check integrations with further storage, CRM, ERP and own systems. Scope, updates and permissions are defined for each integration.

Confluence was available in three variants. As a new customer, you can only subscribe to Confluence Cloud today: Atlassian no longer sells Confluence Server and has not supported it since 15 February 2024, and Atlassian has not sold Confluence Data Center to new customers since 30 March 2026. Existing customers with Data Center can still buy and expand Data Center subscriptions until 30 March 2028 (according to Atlassian, as of 29.09.2026). Unless otherwise stated, the comparison on this page refers to Confluence Cloud.

Confluence Cloud

Atlassian operates Confluence Cloud as a service on the Free, Standard, Premium and Enterprise plans. All information in the comparison table and the pricing section refers to this variant.

Confluence Data Center

Data Center is the variant that companies operate themselves. Atlassian has announced the end of life of its Data Center products, and it explicitly applies to Confluence Data Center too; only Bitbucket Data Center and Jira Align Data Center are excluded. Each deadline ends at 23:59 PST:

• Since 30 March 2026 Atlassian has not sold Data Center subscriptions to new customers. A new customer is an organisation that never had paid Data Center licences before this date; subsidiaries of existing customers count as existing customers.
• Until 30 March 2028 existing customers can still buy new Data Center subscriptions and Marketplace apps, as well as expansions and upgrades of existing subscriptions. Renewals are possible for the existing number of users and apps, but cannot extend beyond 28 March 2029; a twelve-month renewal is then charged pro rata up to that date.
• On 28 March 2029 Confluence Data Center reaches its end of life. Subscriptions and associated apps expire, after which Confluence Data Center is read-only: pages can be viewed but no longer created or edited. Updates, support and new security fixes are then no longer provided.

Atlassian grants extended maintenance or multi-year renewals beyond 28 March 2029 only in individual cases. Until the cut-off date, Atlassian provides technical support, fixes for critical security vulnerabilities and connectors to the cloud. For the move, Atlassian points to the Atlassian Migration Program, cloud migration trials for the term of the Data Center subscription, step-up credits for eligible customers and dual licensing for larger customers.

Confluence Server

Atlassian ended support for its Server products on 15 February 2024. Since then, Confluence Server, which is explicitly named, has received neither support nor bug fixes.

What this means for your planning: Anyone currently running Confluence Server or Data Center is planning the next step. Data Center continues to run for existing customers until 28 March 2029, and is read-only after that. Anyone who has so far only run Confluence Server and has never had a paid Data Center subscription, either directly or via their parent company, counts as a new customer under Atlassian's definition and has not been able to buy Data Center since 30 March 2026. [14] The options are moving to Confluence Cloud, another wiki or a work platform such as Nexoria. If you want to continue self-hosting, you will find the details in the Nextcloud comparison.

Confluence Cloud is available in four plans: Free, Standard, Premium and Enterprise. What you pay depends on the plan, number of users and billing method. Atlassian quotes list prices in US dollars and also issues quotes for customers in Europe in US dollars; we do not convert the amounts. The pricing page does not mention taxes: Atlassian only charges VAT on orders from the EU if neither a valid VAT ID nor proof of exemption is provided at the time of payment (according to Atlassian, as of 29.09.2026).

Confluence Cloud plans and prices

List prices according to the official Atlassian pricing table, checked separately on 13.10.2026, in US dollars. The list prices shown for 13 October 2026 (Pacific Time) apply to new purchases, renewals, plan or user tier upgrades and new quotes. Quotes that are already valid remain valid until they expire. [32][33]

For editorial wiki work, Confluence offers the following features (information according to Atlassian, as of 29.09.2026):

• Your team works closely with Jira. Jira work items can be embedded directly in Confluence pages. Where documentation and work items are this closely linked, Confluence is the obvious tool.
• You want to maintain knowledge as a wiki. Page tree, page versioning, templates, macros and databases are included in all Confluence plans, as are whiteboards (Free 3 and Standard 10 active whiteboards per user, unlimited from Premium).
• You need finely graded permissions down to individual content. Confluence distinguishes between global permissions, space permissions and restrictions on individual content, customisable from the Standard plan.
• You are planning a wiki-based intranet. The “Dynamic intranet” (company hub) is included in Premium and Enterprise.
• You need a very large amount of file storage in the wiki. Premium and Enterprise list unlimited file storage.
• You are planning very large installations. Atlassian specifies up to 250,000 users per site and, on the Enterprise plan, up to 150 sites.

Combining both: If your team maintains editorial pages in the wiki and also needs a place for documents, files and the work done with them, both tools can be used side by side. Confluence then remains the wiki, while Nexoria handles documents and files, Office work, and search and AI answers across the document collection in Nexoria.

For data protection officers and IT procurement, what matters is where data is stored and processed and who the contracting party is.

For Nexoria

• Provider: Nexoria Systems UG (haftungsbeschränkt), based in Kelkheim (Taunus), Hesse.
• Files, knowledge and search: Files and the knowledge index are stored on servers in Germany. Semantic search runs there too.
• AI answers: Answers from Nex are generated by Mistral AI by default. Nex helps your team use shared content as answers with source citations.
• External AI models, optional: If you wish, you can connect ChatGPT, Claude, Gemini or Langdock using your own account with the respective provider and an MCP integration from Nexoria. Shared content is then transferred to the respective provider, and that provider's terms, processing locations and settings apply. Nexoria also works without these integrations.
• Other data flows: Technical error monitoring, payment processing, optional add-ons and enabled integrations have their own data flows, such as Sentry (based in the USA), Stripe, the optional VoiceBot, and Microsoft Graph and Gmail when an email integration is enabled. Providers and processing locations are listed in the security overview and in the processing register.
• Documents for your review: The processing register can be viewed publicly. Answers to typical questions from IT and data protection are collected in the Evaluator FAQ. What data residency means is explained in the data residency glossary.

For Atlassian Confluence Cloud (according to Atlassian, as of 29.09.2026)

• Hosting: Atlassian runs Confluence Cloud on Amazon Web Services in several geographically separate regions with Availability Zones. If no data residency is selected, the Global location applies: at sign-up, Atlassian stores the data in the region closest to the majority of users and can then move it between all AWS regions.
• Data residency: Selectable in Standard, Premium and Enterprise, including the EU (Frankfurt and Dublin) or Germany (Frankfurt). The default setting is Global; organisation admins can set a default location, which suitable apps activated later will adopt. Exceptions exist, for example, for unsupported regions or differing settings for customer-managed keys. For Confluence, the configuration of permissions and restrictions, space keys and AI data cannot be pinned to a region, nor can user account data, app analytics and logs, among others. Separate data residency rules apply to Rovo: chat session logs, agent configurations, bookmarks and ingested third-party content, among others, can be pinned to a region. Confluence data in the Rovo search index remains bound to the data residency of Confluence. Depending on data volume, a region move can mean up to 24 hours of downtime; during reindexing, which can take up to three days depending on data volume, search may be temporarily disabled. [31]
• AI: By default, Rovo dynamically chooses, per request, between open models hosted by Atlassian and models from OpenAI, Anthropic and Google hosted by third parties. For this, data leaves the site; according to Atlassian, the third-party providers operate with zero data retention. Models hosted exclusively by Atlassian are available on request for Cloud Enterprise. AI sub-processors include AWS Bedrock and Google Vertex AI (each in locations including the USA and the EEA) and OpenAI (USA).
• Contract and data protection: The contracting party is Atlassian Pty Ltd, and Irish law applies to customers in Europe, the Middle East and Africa. In the Data Processing Addendum, Atlassian acts as a processor, and the Standard Contractual Clauses are incorporated for transfers from the EU. Atlassian participates by self-certification in the EU-U.S. Data Privacy Framework, including the extension for the United Kingdom, and in the Swiss-U.S. Data Privacy Framework, and informs customers who have signed up for notifications about new sub-processors at least 30 days in advance.